1.2 Approve or reject leave request (manager)
Who it's for: Manager
What it does: You can view employees' leave requests and approve or reject them. The request detail also shows other employees who already have approved leave during the same period.
How to do it:
- On the Today tab, under Needs Attention, tap Pending Leave Requests; or go to the Leave tab → Requests.
- Tap a request. Leave Request Detail opens.
- Review the request and any employee note.
- Check the overlapping leaves card. Just below the leave type, a colored info card appears:
- 🟠 Orange card: "X employee(s) on leave during this period" — tap to expand and see names, positions, and dates.
- 🟢 Green card: "No other employees on leave during this period" — safe to approve.
- Tap Approve or Reject. Add a reason or note if needed.
On the web panel (my.rota-app.com):
In the leave requests table, each pending request row has a 👥 icon. Hover over it to see a list of employees on leave during the same dates.
Success: The request is updated to "Approved" or "Rejected"; the employee is notified.
💡 Tip: Always check the overlapping leaves card before approving. For example, if two baristas are already on leave the same day, approving a third barista's request could leave the shop understaffed.
💡 Related: To cancel an approved leave or manage cancellation requests → Cancel leave and cancellation requests