Reporting & Audit
When an audit comes, the records are ready
Short answer
ROTA's reporting and audit trail feature automatically totals worked hours by period and branch and keeps them audit-ready. Every timesheet correction is stored in an unchangeable record showing who changed what, and when. Reports export in a shareable format, so finding records retrospectively no longer takes time.
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Totalling hours in a spreadsheet is slow and error-prone, and finding records retrospectively for an audit is its own headache. ROTA totals worked hours automatically and keeps clock-in records audit-ready with time and location.
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Key benefits
Automatic hours report
Worked hours are totalled automatically by period and branch.
Audit trail
Records are kept with time and location, accessible retrospectively.
Export
Download reports in a shareable, printable format.
How it looks in the product
Audit trail
Every manual timesheet correction is kept in an unchangeable record of who changed what, when and why.
How it works
- 1
Records accumulate
Clock-ins and shifts are recorded automatically.
- 2
The report builds
Worked hours are compiled by period and branch.
- 3
Review and download
View the audit-ready report or export it.
What does the audit trail record?
The audit trail permanently stores every manual correction made to attendance records. When a manager changes a clock-in or clock-out time, it records who made the change, the date and time, the old and new values, and a mandatory reason. These records are append-only — they cannot be edited or deleted afterwards. When an audit comes, the answer to “who changed this record, when, and why” is already there, so you can close out attendance retrospectively with no disputes.
Common questions
Can I get reports by period and branch?
Yes. Worked hours are compiled along these breakdowns.
Can records be used in an audit?
Yes. You can access records kept with time and location retrospectively.
Can I export the report?
Yes. It downloads in a shareable, printable format.
Can I use the reports for payroll or accounting?
Yes. You can export worked-hours reports as CSV and share them with your accountant. ROTA totals worked time and reports it by period and branch; it does not calculate salary, tax or deductions. Payroll stays with your accountant, and ROTA prepares the hours data they need for it.
Is there a record of corrections made to timesheets?
Yes. When a manager manually corrects a clock-in or clock-out, a separate audit record captures who changed what, when, and why. These correction records cannot be edited or deleted afterwards, and both the old and new values are kept. This keeps the attendance history traceable retrospectively for an audit.