Leave Management
No surprises about who’s on leave
Short answer
ROTA's leave management feature brings leave requests, approvals and remaining balances together on one screen. Staff submit a request from the mobile app, and managers approve or decline it in one tap. Approved leave is written straight onto the shift schedule, so who is off and when never gets lost in chat messages.
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When leave requests get lost in chats, who is off when never makes it onto the schedule. ROTA gathers the request, approval and balance in one place, and approved leave lands straight on the schedule.
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Key benefits
Requests in one place
Every leave request in one screen, with no chat clutter.
Approvals reach the schedule
Leave you approve is written onto the schedule automatically.
Balance tracking
Remaining leave days are clear for everyone.
How it looks in the product
Leave balances
Each employee’s remaining leave days are clear, broken down by type.
How it works
- 1
Request
The employee creates the request on their phone.
- 2
Approve
The manager approves or declines in one tap.
- 3
Reflected on the schedule
Approved leave appears on the schedule automatically.
How does approved leave affect the schedule?
Leave approval is not disconnected from the schedule. When you approve a request, any not-yet-started shifts that fall on those dates are surfaced, and with your confirmation they are cancelled so the employee is not left rostered while on leave. For leave types that affect the balance, the remaining days update automatically. Approved leave and the shift plan stay consistent, and who is off and when no longer gets lost in chat messages.
Common questions
How do leave requests work?
Staff request in the app, and once you approve it is reflected on the schedule.
Can I see leave balances?
Yes. Remaining days are tracked for each employee.
Does approved leave land on the schedule?
Yes. Approved leave is written onto the schedule automatically.
How do I see leave that overlaps on the same day?
When you review a leave request, the same screen shows the other staff in your branch who are already on leave for those dates, with the number of overlaps listed. You can see who is off before you decide, so same-day clashes do not slip through. The list is informational and does not automatically block approval.
Who sets the leave balance, and how?
Leave balances are kept per employee and per leave type, in days. For annual leave in Türkiye, the statutory entitlement is set automatically based on the employee's start-date anniversary, and the employer can also grant balance manually. Approved leave is automatically deducted from the relevant balance. Managers see remaining days in the panel, and each employee sees their own in the app.